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Rental platform projects require careful scoping because the business logic — availability, pricing, deposits, handovers — varies significantly between rental types and operators. A car hire company and a villa rental business have very different operational needs even if they’re both in the “rentals” category. We scope each project from scratch based on how your business actually operates.

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Step 1: Inventory and Pricing Discovery

We start by mapping your inventory: what exactly is being rented, how many units exist, how are they categorised, and what variations are offered (e.g. car categories, room types, equipment sizes). We then map your pricing model: daily, weekly, seasonal rates; extras and add-ons; promotional pricing; and minimum and maximum rental periods.

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Step 2: Booking Flow Design

With inventory and pricing defined, we design the booking flow. This includes: how customers select dates and availability, how unit selection works (specific unit vs. unit type), what information is collected from the customer, what payment is collected upfront and what is charged later, and what the post-booking experience looks like (confirmation emails, contract documents, collection instructions).

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Step 3: Backend and Availability Logic

The most technically complex part of a rental system is the availability engine. We build or configure the availability logic to handle: overlapping reservations, turnaround/cleaning time between rentals, maintenance blocks, seasonal restrictions, and synchronisation with external channels (OTAs, aggregators) if applicable.

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Step 4: Payment and Deposit Setup

Rental transactions typically involve a deposit at booking and either a remaining balance charge or a physical security deposit at collection. We configure the payment flow to match your policy: what’s charged when, how refunds are handled, and how damage deposits are held and released.

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Step 5: Build, Test and Launch

Development proceeds on staging with full testing of all booking scenarios before launch, including edge cases: back-to-back rentals, cancellations that release availability, and failed payment handling.